PropertyBoss Pricing (2026): What HOA Managers Pay

PropertyBoss Pricing Tiers

Hidden Costs You Won't See on the Pricing Page

• ⚠ Implementation and data migration fees (varies by portfolio size and data complexity)
• ⚠ Training costs for staff onboarding to the platform
• ⚠ Module add-ons for specialized functionality (commercial, HOA-specific features)
• ⚠ ACH and payment processing transaction fees on top of subscription
• ⚠ Annual maintenance or support contracts may be required

The hosted pricing model

PropertyBoss hosted pricing is listed publicly at $1.25/unit/month with a $100 monthly minimum and a 12-month technology agreement. Every potential customer still goes through a sales consultation to receive the final contract because module mix, implementation, training, and payment processing can change the first-year total.

A 50-unit association or portfolio still hits the $100 monthly minimum. A 200-unit portfolio reaches $250/month before implementation, payment processing, training, or specialized module costs. Larger portfolios with multiple modules and higher unit counts push costs considerably higher.

What the platform covers

PropertyBoss is a comprehensive property management system designed for mid-market companies running mixed residential, commercial, and HOA portfolios. Core features include:

• HOA and condo management: Dues billing, violation tracking and notices, work order management, owner and resident portals, and board document storage
• Financial management: General ledger, accounts payable and receivable, bank reconciliation, financial reporting, and budget management
• Maintenance: Work order lifecycle management, vendor tracking, and inspection workflows
• Communication: Owner notices, violation letters, and bulk communications

The HOA module is one component of a broader property management platform. Management companies that handle both rental properties and HOA communities benefit from the unified system. For a company that only manages associations, the platform includes more residential rental tooling than the HOA-only use case requires.

Reserve fund accounting: configured, not enforced

PropertyBoss provides general ledger functionality that supports tracking operating and reserve funds in separate accounts. The key distinction is that this separation is configured by the accountant or property manager — it is not enforced structurally by the platform. A transaction can be posted to the wrong fund account without the system stopping it.

For professional management companies with trained accounting staff, this works. For volunteer board treasurers without accounting backgrounds, the risk of commingling operating and reserve funds exists if the ledger is not set up and maintained correctly. State statutes in Florida, California, Washington, and Nevada explicitly prohibit commingling of HOA funds; a platform that enforces the separation at the data layer eliminates that compliance risk by design.

Who PropertyBoss is built for

PropertyBoss targets professional property management firms managing portfolios that include residential rentals, commercial properties, and HOA/condo associations. The minimum contract structure, quote-based sales process, and pricing scale all assume a management company amortizing software costs across multiple client communities.

A firm managing 40 HOAs and 200 rental units benefits from a unified system that handles both. A self-managed volunteer board running a single 80-unit condominium does not map to that buyer profile.

The cost comparison for self-managed boards

If a management company is managing your HOA and evaluating software, PropertyBoss may appear in their tooling review. The cost is embedded in management fees, not a separate line item for the board.

If your board is self-managed and researching software directly, the per-unit pricing model and management-company focus make PropertyBoss a poor fit. Gavelhouse charges $39.50/mo billed annually with LAUNCH50 for communities with 51-200 homes, with operating/reserve fund separation enforced at the database layer, reserve balance visibility, and board-readable financial records included at that price. State-specific reserve guidance should remain in the board’s professional review workflow. No per-unit fees, no implementation costs, and no annual contract required to start.

The $39.50/mo is the full cost for a 51-200 home Gavelhouse community. PropertyBoss’s hosted pricing starts at $1.25/unit/month with a $100 monthly minimum and can layer additional costs on top.